Maximize My Conference
To get the most out of your conference attendance, we suggest you follow these steps:
- View the 3rd Annual NACCOP Mid-Year Conference Tutorial to learn how to navigate the conference site.
- Go to the tab marked “Conference Agenda” and review the topics, speakers, and session times.
- Select the “Confirm I’m Going” button next to the sessions you would like to attend. This will cause the selected session to appear in “My Schedule."
- After confirming your intent to attend available sessions, click on the “My Schedule” tab. The sessions you selected to attend will be populated here. When a session is scheduled to begin, simply select the session name from “My Schedule” to display a button that says, “Click Here to Enter Session.” Select this button to join the live session during its scheduled time.
Note: If you have not confirmed your attendance for a session, and there are seats remaining, you should add the session to “My Schedule” from the “Conference Agenda” tab and then proceed to the session by selecting “Click Here to Enter Session” from the “My Schedule” tab. If you begin attending a session and decide you no longer wish to attend, prior to adding the new session to “My Schedule,” we ask that you select “Cancel my confirmation” for the session you have left to ensure that seat is available for others who may wish to access that session
- Select a quiet location.
- Plug into hardwired internet connection, if possible, for a more stable internet connection. Consider using headphones/headset with a microphone.
If you have a wired headset you can use (and one with a mic is even better), we encourage you to use it during the Zoom meeting. It will help also prevent audio feedback. - Joining the audio component of the conference via a landline or mobile phone tends to provide a more reliable connection.
If you join the audio portion of the Zoom meeting via phone (in lieu of joining via your computer), please make sure you enter your participant ID when connecting to audio. This will link your camera (if activated) and your phone. If you have already joined by phone and failed to enter your participant ID, press the pound key (#) followed by your participant ID, then press the pound key (#) again. For example, if your participant ID is 123456, you would enter “#123456# on your phone to link your audio with your video. - Stepping Away: Please ensure your microphone/telephone is muted and that you stop your video (if you choose to enable video). When you return, you can resume your video.
- Conduct/Dress Code: Remember you will be on a live training. If your camera is on, we can see you! We do not expect you to be dressed in business or formal attire, but if you plan to activate your camera, please dress appropriately.
- Your microphone should be muted unless you have been given the floor to speak by an instructor.
- We encourage you to turn on your camera, as it increases engagement for attendees and the instructor. If the instructor can see you, your facial expressions may be helpful in assisting the instructor with understanding whether you are making sense of the material.
Frequently Asked Questions
We have procured a platform that will serve as a virtual hotel with “rooms” that will be used for the large plenary sessions when we are “all together” and break-out rooms where you will go for your respective break-out sessions. A “Community Forums” page will enable all attendees and presenters to engage with one another in a discussion board environment. Basically, just like at the hotel where you can go into whatever room you would like to participate in the session happening in that room, you can do the same in our virtual conference platform!
Yes. You are invited to view the 2nd Annual NACCOP Mid-Year Conference Tutorial to learn how to navigate the conference site.
Any available plenary and concurrent session materials will be accessible via the virtual conference platform to all attendees who have logged into the site. Session materials are accessible by clicking each session name once the session has been added to "My Schedule".
Yes! Simply click on the “Confirm I'm going” button next to the sessions you want to attend. The session you have chosen will then populate under “My Schedule” and when the conference begins, you will visit the “My Schedule” tab and follow the schedule to attend your sessions.
No. The conference is being held live, which means all instruction will occur in real time. We would hate for you to miss a session, but just like during the live event in Baltimore, it is impossible to attend them all. However, approximately one week ahead of the conference, we will make the session materials available to you so you can view them and make decisions on which sessions to attend. Additionally, you are not permitted to record or rebroadcast sessions in any manner, i.e., video recording, audio recording, livestreaming, use of desktop sharing applications, etc.
Yes. Visit the "Community Forums" tab to connect with other attendees around topics of interest. You can also chat with other attendees during breakout sessions.
The conference will start at 11am Eastern time to allow attendees to participate regardless of their time zone.
We understand that many of you will be attending from home. We do not expect you to be dressed in business or formal attire, but if you plan to activate your camera, please dress appropriately. We also understand that some of you may walk around while listening to the course. With that in mind, please stop your camera while in motion to ensure that your camera does not observe anything that is unprofessional or distracting to other participants. Please keep your microphone muted at all times unless you have been given the floor to speak by a presenter.
You have the option of using your camera during breakout sessions, and we appreciate those who do, as it increases engagement for attendees and the presenter(s). If the presenter(s) can see you, your facial expressions/body language is helpful so she/he can see when you are struggling with concepts and when concepts are making sense.
Please be advised that NACCOP reserves the right to remove an attendee from a session or the conference platform for engaging in inappropriate, distracting, or disruptive behavior.
Technical Support
Email: info@naccop.org
Phone: 302-344-1068